If you are a business owner and you are dealing with a lot of legal issues like setting up new contracts or handling litigation, there are a lot of services that you are going to need to make sure that you have everything taken care of.
Having a lawyer is going to be necessary no matter what kind of legal issues you are having. You may think that it is minor enough that you can deal with it on your own, but the problem with that is that something always turns around to bite you. All it will take is just one missed word or misunderstood phrase, and you can end up with a contract that doesn't do what you need it to or having to pay a fine or lawsuit.
A notary public is a person who has been authorized to certify documents and signatures as valid. A common use of a notary public is signing something like a contract or will. You sign in front of the notary, providing ID so that you can prove who you are, and then the notary public uses their seal to mark the document showing that they saw it signed, that you are who you say you are, and that the document is valid. The notary can also administer certain oaths, rendering them legally binding. Your lawyer's office may have a notary on call, but you can also have a notary public come into your offices when necessary. You could also have one of your staff become a notary, but then you may risk having some conflict of interest claims laid against you.
You will want to make sure that you have records of everything that is said in meetings. Other people may have their own people keeping track of the meeting, but you don't want to have to depend on someone else to make sure that you have all the pertinent information. You can hire a transcriptionist from a company like JR Transcription to come in, record the meeting, and then take the recording away to transcribe it, which will leave you with a readable record of everything said. Another option is that you can record everything and then send it off to be transcribed.
If you are a business owner, there are a lot of legal issues you are going to have to deal with. Making sure that you have all the right legal people on your side will make your life easier.